Vention Group Online Privacy Policy

General Terms

Overview

This Privacy Policy illustrates what information the User (“User”, “you” or “your”) may share with us (“Company”) when using our website https://ventionteams.com/, including its mobile version (collectively, the “Site”). It also describes how we collect, use, maintain and disclose this information.

Controller

The Controller of your personal data according to the General Data Protection Regulation (“GDPR”) regarding our Site is: Vention Solutions Inc., PRINCETON SOUTH CORPORATE CTR STE 160, 100 CHARLES EWING BLVD EWING, NEW JERSEY 08628 UNITED STATES OF AMERICA.

Reception and collection of information

1. Non-personally-identifying information

With the Site you provide us with general non-personally-identifying information such as the browser type, referring site, the date and time of each visitor request. Our purpose in collecting such information is to better understand how our Site is used and to maintain its proper functionality.

2. Personal information

We do not collect personally identifying information such as your name, email, address or phone number from your visit to the Site, unless you intentionally file this through the "Contact Us" form and give us an explicit consent. In this case, we will collect your name (name and last name), email, address (optional) and phone number (optional). We will use this data to respond to your query and subsequently send you some promotional or informational e-mails. If you prefer not to receive these e-mails, an option to unsubscribe will be included in the message.

3. Log data

When you use the Site our servers automatically record information, including information that your browser sends whenever you visit the Site. This log data may include your Internet Protocol address, your browser type and settings, the date and time of your access, information about your browser configuration and plug-ins, language preferences, and cookie data.

4. Other sources

We may also use software technology known as “web beacons” to help us keep track of what content on the Site is effective. Web beacon is a transparent graphic image that is placed on a Web site or in an email and used to monitor the behavior of the user. They may be used for a number of purposes, including, without limitation, to count visitors to our Site, to count how many emails that were sent were actually opened, or to count how many particular articles or links were actually viewed.

We may also use a software technology known as “embedded script”. An embedded script is programming code that is designed to collect information about your interactions with the Site, such as the links you click on. The code is temporarily downloaded onto your computer or other device and is deactivated or deleted when you close the Site.

Protection and use of personal information

We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information and data stored on our Site. We do not share your personal information with third parties except for our affiliates.

We do not share your personal information with third parties except for our affiliates. We do use this information to better serve you and facilitate your use of our Site.

We disclose personally identifying information only to those of our employees, holding companies that need that information in order to process it on our behalf or to provide the services and have agreed not to disclose it to others.

We may also use your personally identifying information to contact you with newsletters, marketing or promotional materials and other information.

How we share your information

By submitting your contact data, you give us your consent to transfer, share, store and process your data.

Vention is a multinational group of companies. To provide you with a better service, we may share your Data with our companies that are located outside the country in which you reside, including outside the EEA.

As some of the countries where our offices are situated are not yet recognized as having an adequate level of personal data protection, we use all required instruments to ensure that the collected data is shared in strict accordance with applicable legislation (including Standard Contractual Clauses approved by the European Commission).

Cookies policy

This Site may place certain cookies on the device you’re using to access this Site. Cookies are small text files that we place on your computer or the device you’re using to access this Site.

We use cookies to improve your experience while using our Site. We also may use cookies to improve our range of services. We have carefully chosen these cookies and have taken steps to ensure that your privacy is protected and respected at all times.

This Site uses both “first-party cookies” (i.e., cookies set by this Site) and “third-party cookies” (i.e., cookies set by any third-party websites that provide service for this Site). We use “first-party cookies” to support the operation of the Site and keep it secure. We use “third-party cookies” for analytical, functional, and advertising purposes.

There are two types of cookies depending on how long they are stored: session (temporary) cookies and persistent cookies.

Persistent cookies are stored on the user’s device to help remember information, settings, preferences, or login credentials that the user previously stored. This helps to create a convenient and faster experience on the Site. These cookies have a validity period granted by the web server.

Session (temporary) cookies are stored in the user’s device memory when you visit the Site. Session cookies are erased once you close the browser.

We also classify cookies according to their purpose as functional, analytical, and advertising. Below we provide a detailed description for each category.

Functional cookies

Functional cookies are required for the Site. They store and receive information to provide you with the service or information you have requested. Functional cookies help us protect and support our Site.

Analytical cookies

Analytical cookies help us create traffic statistics and measure the effectiveness of the Site for further improvement. Every time you visit our Site, our analytic services generate cookies that can inform us on whether you are visiting our Site for the first time and provide aggregate information about how our visitors use our Site. Your browser will let us know if you have these cookies, and if not, we will generate new ones. It allows us to keep track of how many users we have and how often they visit our Site.

Provider	Cookie Name	Category	Validity period	Description
Matomo	_pk_id*	Analytical	13 months	Collects statistics on the user's visits to the website, such as the number of visits, average time spent on the website and what pages have been read.
Matomo	_pk_ses*	Analytical	Session	Track page requests from the visitor during the session.
LinkedIn	ln_or	Analytical	1 day	Registers statistical data on users' behaviour on the website. Used for internal analytics by the website operator.
HubSpot	__hssc	Analytical	30 minutes	Identifies if the cookie data needs to be updated in the visitor's browser.
HubSpot	__hssrc	Analytical	Session	Used to recognise the visitor's browser upon reentry on the website.
HubSpot	__hstc	Analytical	180 days	This is the main cookie for tracking visitors. It contains the domain, utk, initial timestamp (first visit), last timestamp (last visit), current timestamp (this visit), and session number (increments for each subsequent session).
HubSpot	hubspotutk	Analytical	180 days	Sets a unique ID for the session. This allows the website to obtain data on visitor behaviour for statistical purposes.
Hotjar	_hjAbsoluteSessionInProgress	Analytical	30 minutes	This cookie is used to count how many times a website has been visited by different visitors - this is done by assigning the visitor an ID, so the visitor does not get registered twice.
Hotjar	_hjFirstSeen	Analytical	Session	Identifies a new user's first session on a website, indicating whether or not Hotjar's seeing this user for the first time.
Hotjar	_hjIncludedInPageviewSample	Analytical	30 minutes	Used to detect whether the user navigation and interactions are included in the website’s data analytics.
Hotjar	_hjIncludedInSessionSample	Analytical	30 minutes	Registers data on visitors' website-behaviour. This is used for internal analysis and website optimization.
Hotjar	_hjSession_*	Analytical	30 minutes	A cookie that holds the current session data. This ensues that subsequent requests within the session window will be attributed to the same Hotjar session
Hotjar	_hjSessionUser_*	Analytical	1 year	Cookie that is set when a user first lands on a page with the Hotjar script. It is used to persist the Hotjar User ID, unique to that site on the browser. This ensures that behavior in subsequent visits to the same site will be attributed to the same user ID.
Hotjar	_hjTLDTest	Analytical	Session	Registers statistical data on users' behaviour on the website. Used for internal analytics by the website operator.
Google Analytics	_ga*	Analytical	400 days	This cookie is used to distinguish unique users by assigning a randomly generated number as a client identifier. It is included in each page request in a site and used to calculate visitor, session and campaign data for the sites analytics reports.
Google Analytics	_gaexp	Analytical	90 days	Used to determine a user's inclusion in an experiment and the expiry of experiments a user has been included in.
Google Analytics	_gat_*	Analytical	Session	This is a pattern type cookie set by Google Analytics, where the pattern element on the name contains the unique identity number of the account or website it relates to. It appears to be a variation of the _gat cookie which is used to limit the amount of data recorded by Google on high traffic volume websites.
Google Analytics	_gid	Analytical	1 day	Registers a unique ID that is used to generate statistical data on how the visitor uses the website.
ClickCease	cookietest	Analytical	Session	This cookie is used to determine if the visitor has accepted the cookie consent box.
Google Analytics	_gd_svisitor	Analytical	400 days	Collects visitor data related to the user's visits to the website, such as the number of visits, average time spent on the website and what pages have been loaded, with the purpose of displaying targeted ads.
Google Analytics	_gd_visitor	Analytical	400 days	Collects visitor data related to the user's visits to the website, such as the number of visits, average time spent on the website and what pages have been loaded, with the purpose of displaying targeted ads.
Google Analytics	_gd_session	Analytical	1 day	Collects visitor data related to the user’s visits to the website, such as the number of visits, average time spent on the website and what pages have been loaded, with the purpose of displaying targeted ads.

Advertising cookies

Advertising cookies make your online experience more personalized and help display more relevant ads. It allows us to find out whether you clicked on the ad, learn about the type of ads, how you interacted with the ad, and how much time has passed since it was clicked. It also helps us with targeted advertising based on the criteria such as web pages viewed, time spent on the Site, and actions performed.

You can enable or disable cookies in your internet browser. By default, most internet browsers accept cookies but this can be changed. For further details, please check the settings of your browser. You can choose to delete cookies at any time in your browser settings.

Disclaimer

This overview of cookies is a snapshot. We strive to keep this list as up-to-date as reasonably possible. However, considering the dynamic characteristics of the internet and the many (external) parties involved, it is possible that not all current cookies are listed at all times.

Your choices about your information

You can correct, update or delete inaccuracies to the information about you by contacting us directly at hello@ventionteams.com. We will handle your request promptly. If your personal data is protected under EU laws, GDPR gives you various rights in connection with our processing of your personal data. You have the right to request access to the information we have on you. You can do this by contacting us at hello@ventionteams.com. You have the right to request that we rectify or delete the personal data or restrict the processing of your personal data, if you think they are inaccurate. Furthermore, you have the right to object against the processing. We are required to assess and act on your request. Additionally, you also have the right to data portability and erasure.

Our retention of your information

To determine the appropriate retention period, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process the personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Security

We take various steps to protect information you provide to us against loss, misuse, and unauthorized access or disclosure. These steps take into account the sensitivity of the information we collect, process and store, and the current state of technology.

California Privacy Rights

California Civil Code Section 1798.83 permits our Users who are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. We do not share our User's personal information with unaffiliated third parties for their own direct marketing purposes. For inquiries regarding our disclosure policy, please send us an email to hello@ventionteams.com.

Governing law

This Privacy Policy shall be governed by and construed in accordance with the laws of the State of New Jersey, USA. In the event that any of the provisions of this Privacy Policy should become ineffective, invalid or unenforceable, this shall not affect the effectiveness, validity and enforceability of the remaining provisions. In the event of the ineffectiveness, invalidity or unenforceability of any of these provisions you agree that we may substitute such by an effective, valid and enforceable provision, which is, in its legal result, as close as possible to the ineffective, invalid or unenforceable provision.

Changes to this Privacy Policy

We may change this Privacy Policy from time to time, and at our sole discretion. When we do, we will revise the updated date at the bottom of this page. We encourage all users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

Last update: 05/16/2023

Provider	Cookie Name	Category	Validity period	Description
Intercom Messenger	intercom-id-*	Functional	9 months	Anonymous visitor identifier cookie. As people visit your site they get this cookie.
Intercom Messenger	intercom-session-*	Functional	1 week	Identifier for each unique browser session. This session cookie is refreshed on each successful logged-in ping, extending it one week from that moment. The user can access their conversations and have data communicated on legged-out pages for 1 week, as long as the session isn't intentionally terminated with Intersom('shutdown'); which usually happens on logout.
Intercom Messenger	intercom-device-id-*	Functional	9 months	Identifier for each unique device that interacts with the Messenger. It is refreshed on each successful ping, extending it another 9 months. The user can access the conversations that were created on this device for the duration of the cookie's life.
Intercom Messenger	sessionid	Functional	14 days	Sets a specific ID for the user which ensures the integrity of the website’s chat function.
Cloudflare, Inc	__cf_bm	Functional	30 minutes	This cookie is used to distinguish between humans and bots.
Cloudflare, Inc	__cfruid	Functional	Session	This cookie is set by HubSpot’s Content Delivery Network (CDN) provider in connection with their rate-limiting policies.
ventionteams.com	csrftoken	Functional	377 days	Helps prevent Cross-Site Request Forgery (CSRF) attacks.
ventionteams.com	store-all-cookies	Functional	1 year	Saving the user’s cookie consent status for the current domain.

Provider	Cookie Name	Category	Validity period	Description
Google Optimize	_opt_utmc	Advertising	1 day	Stores information about which marketing campaign a user last used to visit the website
Google DoubleClick	IDE	Advertising	13 months	Used by Google DoubleClick to register and report the website user's actions after viewing or clicking one of the advertiser's ads with the purpose of measuring the efficacy of an ad and to present targeted ads to the user.
Google AdSense	_gclxxxx	Advertising	3 months	Used by Google AdSense for experimenting with advertisement efficiency across websites using their services.
Google	test_cookie	Advertising	15 minutes	Used to check if the user's browser supports cookies.
Facebook	_fbp	Advertising	3 months	Facebook uses it to deliver a series of promotional products, such as real-time bidding from third-party advertisers.
Bing Ads	_uetsid	Advertising	30 minutes	Collects data on visitor behaviour from multiple websites, in order to present more relevant advertisement - This also allows the website to limit the number of times that they are shown the same advertisement.
Bing Ads	_uetvid	Advertising	13 months	Used to track visitors on multiple websites, in order to present relevant advertisement based on the visitor's preferences.
Google AdSense	_gcl_au	Advertising	90 days	Used by Google AdSense for experimenting with advertisement efficiency across websites using their services.