AI workshops: The first step to lasting AI impact
Too many AI ideas, not enough direction? Our AI workshops are built for teams facing unclear priorities, low-yield experiments, or pressure to deliver without a clear roadmap. At Vention, we bring engineering peace of mind by helping you cut through the complexity and turn potential into tangible, measurable progress.
Who AI workshops are for, and when they matter most
While AI's potential is beyond doubt, the stats highlight a gap in AI adoption readiness: 76 percent of business leaders find it challenging to implement the technology.
An AI workshop is a practical, low-risk way to explore innovation. Expert-led and outcome-driven, it’s especially valuable when you:
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Don’t know how and where to start an AI project
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Need expert guidance to identify and prioritize use cases
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Want to test the feasibility of a particular AI idea
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Aren’t sure that your infrastructure or data is ready for AI
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Want to understand and mitigate AI adoption risks
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Scale AI across your organization and face the burning “What’s next?” question
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Align business and technical teams around an AI strategy
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Adopt AI while lacking relevant in-house experience.
Whether you're a CTO, head of engineering, chief product officer, product manager, or startup founder, our AI discovery workshops meet you where you are and help make smarter moves, faster.
Our approach to high-impact AI discovery workshops
Our workshops aren’t about teaching; they’re about co-creating. While grounded in research and well-informed recommendations, each session is a two-way conversation built around your goals, context, and challenges.
Meet and greet & goals alignment
We start by examining your goals and any materials you’ve shared, such as technical landscapes, use case ideas, or known pain points.
We do thorough preparatory work to maximize the efficiency of your AI workshop and deliver a personalized plan with an agenda, workshop team composition, and timelines.
Discovery
We interview stakeholders and audit relevant technical artifacts, such as process documentation, data schemas, and architecture diagrams, to build a nuanced understanding of your business context.
Ideation and early recommendations
With a solid grasp of your current state, our team shapes actionable AI strategies that align with your goals. Our recommendations cover every critical AI journey stage, from feasibility and roadmap to post-launch plan and performance monitoring.
Collaborative refinement
We walk you through our recommendations, explaining the rationale, potential trade-offs, and impact.
You’re invited to co-create the final version, validating assumptions, fine-tuning priorities, and helping shape what comes next.
Final presentation
We wrap with a structured handoff of all outcomes, including documentation, so you leave with a clear, ready-to-execute plan.
Ready to turn AI potential into real results?
Start confidently with a workshop designed to uncover the right opportunities and build a roadmap you can act on.
Key deliverables and strategic takeaways
Our AI discovery workshops are structured to provide clear insights into AI strategy and practical implementation steps. You’ll walk away with a set of deliverables that show where you are now, what’s possible with AI, how to get there, and how to measure success.
While every workshop is tailored to your goals, here’s what you can expect from our full-scope engagement:
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A report on the current state of your business
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Data and infrastructure readiness report
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Analysis of high-impact AI use cases in your industry
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Feasibility analysis
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Solution mapping with prioritized use cases and high-level design
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Recommended technology stack
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Choice between custom and pre-trained AI models
- ROI estimation
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Strategic AI roadmap with milestones
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AI implementation plan with key steps, timelines, and required resources
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Potential risks and mitigation strategies
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A post-implementation support plan for smooth integration
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KPIs and metrics for performance monitoring.
ROI and feasibility: Have no doubts about what’s worth building
ROI and feasibility are the cornerstones of our AI discovery workshops. Committed to bringing peace of mind, we help clients get a realistic view of what’s worth building before they invest heavily.
While estimating ROI and feasibility may seem complex, especially when intangible benefits should be translated into numbers, we make it practical. We draw on 20+ years of experience and combine expert projections, proven patterns, and a lean evaluation process to reduce uncertainty and deliver grounded insights.
Here’s what we take into account when calculating ROI:
Development costs
Includes design, engineering, data preparation, and infrastructure. Estimated using lean scoping and resource planning techniques.
Ongoing costs
Mapped across support, scaling, model retraining, licensing, and infrastructure upkeep.
Time-to-value
Projected based on delivery milestones, data availability, integration complexity, and expected user adoption timelines.
Operational savings or revenue uplift
Modeled from current baselines and validated with relevant industry or internal benchmarks.
Feasibility is also tackled head-on, usually through risk scoring and simple mapping of technical and operational constraints.
After our AI discovery workshops, you’ll walk away with grounded insights on what’s doable, valuable, and aligned with your business goals.
Our AI workshop team
We bring together a cross-functional team to ensure your AI workshop strikes the right balance between strategic vision and technical depth. Core roles typically include:
Project manager
For smooth coordination on our side and clear, consistent communication with your team.
Business analyst
To support any business-related aspect, from analyzing your business context to gaining market insights.
AI engineer
To drive the tech side of the workshop, from feasibility checks to tech stack recommendations.
CTO
To offer high-level oversight, ensure strategic alignment, and validate proposed approaches based on decades of experience and dozens of projects.
Team composition is finalized after we’ve gathered your specific requirements.
If your project requires additional expertise, we’ll scale the team accordingly and bring in specialists as needed.
Hear from our expert
At Vention, we don’t believe in chasing momentum for its own sake; we focus on cutting through the noise to identify what truly drives value.
That’s why we’ve formed our internal AI group: a dedicated initiative focused on curating the most effective, proven practices in AI.
With dozens of our AI engineers behind it, the group’s ultimate goal is to bring you assurance, direction, and engineering peace of mind."
CTO of Digital Solutions
Check the discovery projects similar to yours
From concept to clarity: personalized AI in education
Our client came to us with a bold idea: an AI system to assess student knowledge and generate personalized training paths. Before proceeding, they needed expert validation.
We helped shape the concept into a structured vision, centered on a dynamic assessment engine that pinpoints real subject mastery and produces tailored learning recommendations. The result was a smarter, faster path to student success.
AI discovery workshop for smarter, faster QA
Our client (a company whose core product is a conversational AI platform) sought clarity on implementing an automated QA strategy. Through a tailored AI discovery workshop, we helped them explore intelligent testing solutions across email, chat, SMS, and voice assistants to streamline QA and accelerate client onboarding.
The multi-session workshop covered a wide range of strategic and technical areas, including data audits, feasibility analysis, ROI projections, codebase reviews, and prompt logic evaluation.
Why businesses rely on Vention to work their AI out
Years helping businesses innovate through custom software solutions
AI projects delivered, each bringing measurable impact, from process optimization to intelligent automation
AI engineers with deep tech expertise and hands-on experience in 30+ industries
Certified partner of AWS, Microsoft, and Google with a proven track record in delivering cloud innovation
ISO 27001-certified, we prioritize security and operate by globally recognized best practices
Continuously recognized as top performers in growth and innovation by organizations known for their rigorous standards
Our clients highlight the impact of our discovery services
Vention supported the design and development of the WiseOwl MVP, an AI-powered school library platform.
The scope began with a two-week discovery sprint focused on user roles, architecture decisions, and product requirements. Following discovery, their team began sprint-based development to deliver key components.
What impressed me most was that Vention didn’t just act as order takers... they approached the project like true partners. Their team brought thoughtful questions, creative problem-solving, and a clear understanding of our goals.”
Jeff Frey
Co-Founder at WiseOwl Innovations, LLC
Our clients highlight the impact of our discovery services
My past experience was that third parties just don't get it. But Vention truly challenged our thinking: This product discovery workshop was the first time I've seen a complex software project finish under budget and ahead of schedule.”
Bobby Gilbert
Senior Director of Digital Transformation at Sperry Rail
AI technologies we know inside out
Text generation
OpenAI GPT
Transformers (Hugging Face)
Image generation
DALL-E
Stable Diffusion
Midjourney
Natural language processing
Classical tools: NLTK, spaCy, Gensim, TorchText
Embedding models and transformers: Transformers, fastText, Sentence Transformers
Computer vision
Core libraries: OpenCV, Pillow, Torchvision
Detection and segmentation: YOLO, Detectron2, Mask R-CNN, MMDetection
Augmentation: Albumentations
Data preparation and analysis
Data processing: Pandas, Dask, Polars, PySpark, NumPy
Visualization: Matplotlib, Seaborn, Plotly, Bokeh, Dash, Altair
BI/Dashboards: Tableau, Grafana, Datadog
Model training and development
Deep learning frameworks: PyTorch, PyTorch Lightning, TensorFlow, Keras, fast.ai
Classical ML: scikit-learn, XGBoost, LightGBM, CatBoost
Time series and specialized models: Prophet, sktime
Model deployment and MLOps
MLOps & versioning: MLflow, DVC, Kubeflow, ClearML
Experiment tracking and monitoring: Weights & Biases, Comet ML, TensorBoard
Model serving: TorchServe, Triton
Model explainability and tuning
SHAP
LIME
Evidently
Bring clarity to your AI roadmap
Let’s uncover high-impact ideas and turn them into your next big move.
FAQs
How should we prepare before the workshop?
Define your goals and expectations to get the most out of your AI strategy workshop. Even if they’re high-level or exploratory, that’s already a solid baseline.
Also, key decision-makers should be encouraged to attend the sessions. Their input is critical for aligning priorities and validating assumptions.
Who from our side should participate in the sessions?
We recommend involving a mix of key roles: business decision-makers, process owners, technical experts, and data owners. The final list of roles depends on your organization’s structure and workshop goals.
If you're unsure who to invite, we're happy to provide a tailored recommendation to help you bring the right people into the room.
What’s the duration of the entire process, from meet-and-greet to final recommendations?
Each case is specific, but usually the entire process takes 2-6 weeks.
Is this workshop only for companies that already use AI?
This workshop is tailored to your goals and situation, and it's equally valuable for enterprise companies and startups looking to scale existing efforts or take their very first steps.
Can the workshop be tailored to a specific department or business unit?
Yes, you define the scope, whether company-wide or focused on a specific department, team, or unit. We tailor the content, use cases, and recommendations accordingly.
Do you offer implementation help?
Absolutely. If you’d like to pursue the ideas explored during the workshop, you can request our AI development services, and we’ll help bring them to life, from prototyping to full-scale implementation.
Is the workshop suitable for non-technical stakeholders?
Yes. While we cover technical aspects, we always make sure to explain complex topics clearly to non-technical participants.
How is an AI workshop different from a typical AI consulting session?
An AI workshop sits at the intersection of consulting and discovery services. Both aim to provide clarity, expert guidance, and actionable next steps.
The difference lies in delivery: workshops are interactive, collaborative, and fast-paced, while traditional AI consulting services may be less hands-on and more open-ended.